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JUNIOR Property Development Manager (Retail)
Reference No: 957076271

Cape Town, South Africa
The main purpose of this position is to project manage and oversee the design, execution and construction of allocated new developments and refurbishments in close coordination and in collaboration with various stakeholders. To implement and manage a maintenance schedule across all stores to ensure efficiency. DUTIES: Explore new geographic expansion opportunities through visiting sites, managing relationships with key partners, undertaking financial analysis, and conducting detailed research. Assist the Director in preparing budgets for repairs maintenance and development projects Oversee and serve as main point of contact for contractor teams during each project Manage the finances of ongoing projects, including payments, reconciliations, cashflow, budget, etc. for maintenance, repairs, developments and refurbishments. Produce internal reports - recurring and adhoc - as required by management Implementation of Maintenance plans across all stores Oversee completion of maintenance procedure instruction, systems demonstration and proper delivery of Operating Manuals. Manage and oversee due-diligence process for all Property deals, i.e., coordinating all legal and land deal documentation as needed per negotiation. Ensure that service level agreements are in place for all suppliers, contractors and sub-contractors Manage development budgets in conjunction with internal stakeholders Monitor expenses against the budget Manage the development communication strategy Managing / following up on Town Planning process Facilitate / manage engagement of Consultants along with development of design briefings and project proposals. Manage Project Governance and Risk plans. Manage external planning and authority approval processes. Manage Construction by preparing and presenting Reports on Project Progress. Facilitate Project Handover and distribute compliance certificates to ensure legal operation of the development. REQUIREMENTS: Tertiary qualification in Property Development/Quantity Surveyor/Engineering or Construction. Minimum 5 years' experience in Project Management in the Property and Construction Development sector. A reputable project management certification. Accreditation with South African Council for Project and Construction Management Professional (Desirable). Significant experience managing end-to-end projects within the property development/construction space. Build strong relationships and communicate effectively to diverse groups of people. Experience working in property/construction for restaurants (desirable)
Annual Salary: Negotiable

Centre Manager - KZN
Reference No: 1392012707

Kwa-Zulu, South Africa
The main purpose of this position is to ensure investment growth and maximum income of Centre through effective Centre management and asset control. Develops related budgets, oversees leasing contracts, procures services, handles third party service contracts, and directs maintenance procedures. Ensures that all buildings, grounds, and equipment are well maintained and in optimal working condition.   DUTIES: Centre Management Keeps abreast of market activities in respect of tenant movement, new developments, major vacancies and other landlord’s strategies Attends meetings / functions related to successful operation of Centre i.e. SAPOA, CJP etc. Assists with a five year maintenance plan including allowances for provisions or depreciation where applicable (annually) for submission to the Assistant General Manager / Director Investigates/initiates proposals for refurbishments Maintains a hands-on control of projects in hand Reviews the building status/grade ongoing and advise the Senior Management regarding maintaining the standards within those grade Planning And Budgeting Prepares and completes budgets as required each year Completes of forecasts timeously as required Reviews market rentals quarterly and ensure best possible rate achieved and maintained as per agreed mandates Assists in formulation of business plans for the unit 5 Year budget – preparation and control or as required by the client Quarterly review and monitoring results or as required by the client Debtors and Creditors Management Undertakes monthly interaction meetings with Debtors, Debtors Manager and Leasing to ensure appropriate action taken and recommend legal action Credit Control. Expense Control Checks and authorises payment of accounts Authorises cleaning, consumables, electrical and general maintenance orders Controls wage and salary allocation Controls municipal payments and recoveries there against Ensures cost effectiveness and performance of contractors Financial Management Monthly financial statements Monthly management reports Accurate budgeting and reporting Asset Management Controls/schedules/implements regular preventative maintenance program in line with budget constraints Motivation of refurbishments, major repairs as appropriate Attends site meetings with contractors in respect of maintenance/expansion of projects Monitors progress Inspection / enforcement of tenant responsibilities during and on termination of lease terms Liaises with appropriate Government, Provincial and/or local authorities Responsible for Compliance of OSH Act Maintenance General Maintenance of Buildings and premises All electrical, electronic, mechanical and air conditioning equipment Complies with the O H S act and all other statutory requirements   REQUIREMENTS: Matric Related maintenance and Centre management training is preferred Excellent understanding of Centre management procedures Minimum 5 years’ experience in Centre Management
Annual Salary: R360000 to R420000

Rental Agent
Reference No: 1230972628

Johannesburg, South Africa
Seeking a Rental Agent to source tenants for a Company based in Sandton. Salary: Commission only - Up to a 70/30 split Must be registered with the EEAB
Annual Salary: Negotiable

Leasing Broker
Reference No: 488058331

Sandton, South Africa
Duties: The selected Leasing Broker must be able to perform effectively in each of these areas: Sourcing and securing tenants for the managed portfolio, mainly through canvassing/cold calling efforts Sourcing, negotiating and securing tenants for developments undertaken by the Company on land managed or controlled. Creating Nodal Reviews, brochures, comparative surveys for canvassing efforts Regular cold calling /canvassing efforts Working closely with the Property Managers & Asset Managers on new deal opportunities Sourcing & managing leasing leads from multiple engagement platforms, including, but notlimited to website, to let boards, tender portals. Creating an in-depth knowledge of each property within the MMH portfolio and how best tomarket each vacancy Contribute towards ongoing growth of the Company through interaction with the different divisions and exploiting of opportunities Attaining of individual, divisional and company financial targets as budgeted at thecommencement of each financial year. Requirements: 5 years of industry experience which at least 3 years must have been spent in a leasing position Concluded new leasing deals in excess of 13 000m² through the candidate’s career Matric (Must) National Diploma or degree in related field (added advantage) A valid Driver’s license and own transport is essential
Annual Salary: R300000 to R400000

Asset Manager - Retail, Commercial & Industrial
Reference No: 2086238510

Sandton, South Africa
The purpose of this job is to maximise return and extract and enhance value for each of the properties in the portfolio allocated to the asset manager, including assisting in all aspects of the administrative, financial, capital and operations of the assigned portfolio. Duties: To formalise a strategic plan for the allocated portfolio which can include a combination of retail, commercial and industrial property as a portfolio and to make recommendations to the business regarding re-engineering, streamlining and risk balancing within the portfolio; To provide the business with recommendations on improving the property portfolio (disposal of assets, acquisitions, upgrades, renovations, development) in order to achieve its maximum potential; To prepare a consolidated annual risk and exposure analysis and review of current and potential risks using the input from retail, commercial and industrial managers; To analyse and review six year income projections in order to identify properties for disposal as well as sourcing and procuring property acquisitions; To conduct a monthly performance analysis of the retail, industrial and commercial portfolio as a whole in terms of performance against budgets and relevant industry benchmarks by steering monthly management meetings with Property Management and assessing and tracking success based on key performance indicators including financial, vacancies, arrears and legal issues.; To conduct a physical inspection of every property in the portfolio on a regular basis; To utilise market research and market intelligence in order to manage the marketing strategy to include target market identification, compilation on tenant mix and tenant procurement; To control capital expenditure for new developments, refurbishments and improvements to the property in the portfolio; To build and maintain relationships with tenants with particular focus on business development management with potential franchise entrants. To create and improve the usage of business intelligence and reporting to support strategic decision making across the division. Tenant interaction – interact with national and major tenants where required. Ensure optimum operational management – ensure that the service providers deliver the best possible service and that they meet the required performance standards of the fund including reporting and budgeting. Manage third party providers through performance management techniques. Participate in bi-annual valuation process; Oversee and approve annual insurance contracts and budgets for the specified portfolio. Accounting: Understand and interpret income statements, balance sheets, accounts entries, basic tax, construct cash flows, etc. Investment: Understand and apply investment criteria, effect of income, expenses and capex on investments, understand and construct valuations; Development: Construct and understand development viabilities; Specific retail ratios and benchmarks: Understand and interpret specific ratios and benchmarks such as foot count, turnover densities.   Requirements: Matric (Must) Relevant Tertiary qualification An in-depth understanding and experience in structuring and negotiating transactions and the ability to navigate a dynamic and fast changing environment to extract value. Minimum of 3 to 5 years’ experience directly related to the duties and responsibilities specified Practical financial experience and experience in Valuations and Property Development will be advantageous IRR Modeling
Annual Salary: Negotiable

Contract Support (Financial Controller)
Reference No: 1542840747

Johannesburg, South Africa
The main purpose of this position is to provide a comprehensive financial and administrative service.  DUTIES: Understand, anticipate and deliver customer (internal and external) needs while building effective relationships. Positively respond to both our internal and external customers through effective communication and personal accessibility. Understand procedures and processes and operate them to the required standard. Examples of these are: Ensuring compliance to policies and procedures Ensuring that sales invoices are raised in a correct and timely manner. Ensuring that Extra Works jobs are raised, billed and closed in a timely manner at the correct gross margin. Raising quotes, purchase orders and acquiring approval in line with company requirements. Assisting the Hub Lead in the management of WIP and debt. Understanding and managing all the contracts, including increases, scope and terms & conditions. Assisting the Hub Lead in ensuring compliance with Health & Safety requirements, including H&S reporting (e.g. Hazard Reporting) and promoting a safe working environment. Management of helpdesk and asset management systems (e.g. Concept, Maximo) Maintaining on site personnel records including training matrixes, holiday and sickness records and timesheets Assist with monthly Client reporting (Financial statements, Account review, Contract review, Working with the Hub Lead to help improve the financial standards of the contract that are measured against monthly key performance indicators Achieve results within quality and time restraints. Perform with an understanding of business requirements and changes, and ensuring continuous improvement. Actively participate in a diverse and effective team. Convey messages and ideas clearly and openly. Involve people and influence decisions. REQUIREMENTS: 3 years’ experience in a similar role.Previous experience of a customer-facing role using operating systems such as Dynamics AX or Concept software.Some financial / accounting experience would be an advantage. Higher educational qualifications to ‘A’ level/HNC/D or degree would be beneficial or equivalent. BCOM Degree Good PC based skills, with experience in Word/Excel and Outlook – intermediate to advance level, desirable skills in PowerPoint and Access
Annual Salary: R350000 to R400000

Facilities Manager (Petrochemical)
Reference No: 2449067495

Johannesburg, South Africa
The main purpose of this position is to plan, organise and direct the activities of the assigned buildings or client premises in the portfolio.    DUTIES: Responsible for planning, organizing, and directing the activities of the assigned buildings or client premises in the portfolio. Oversees service delivery to client, procures services, handles third party service contracts, and directs maintenance procedures. Ensures that all buildings, grounds, and equipment are well maintained and in optimal working condition. Implements departmental policies and procedures and ensures that all operations are in accordance with established health and safety regulations. Ensures that services purchased are of acceptable quality at the least possible cost. Keeps Senior Management well informed of area activities and significant problems. Trains, directs, and appraises assigned personnel. Assumes responsibility for the planning, development, and implementation of effective facilities and operations management policies, procedures, and planning for the specific client. Assists Senior Management in developing short- and long-term goals and plans.Assists with long term budget projections. Executes established operational goals and ensures that corporate wide plans are complemented and supported.Assists in developing policies and procedures for Client operations. Conducts periodic reviews of existing policies and procedures to ensure maximum efficiency. Assumes responsibility for the effective facilities and operations management of Client facilities. Coordinates and managers third party service providers and vendors with daily interaction. Responds to emergency call outs to ensure best possible up time for the client. Day to day running and control of: Technical facilities and operations High level equipment All technical equipment, machinery and client facilities. Invoice verification for payments on a daily basis within 5 working days after the invoice has moved from admin approval to approve by TM Calculates pass through cost to client. Conducts periodic inspections of facilities as per the agreed client scope and SLA, assesses problems and needs, and implements improvements in operations as appropriate.   REQUIREMENTS:  BSc Chemical Engineering or equivalent Technical qualification Refrigeration/Electrical/Mechanical or HVAC is a requirement Additional related maintenance and client management training preferred. Five or more years of related experience, with at least two or more years of supervisory experience. Preferably previous practical Petrochemical experience Excellent understanding of client management procedures. Knowledge of budgeting, service contracts, and leasing agreements. Computer literate Maintenance systems MS Office (E-mail, Excel, Word) CAFM system experience
Annual Salary: R350000 to R450000

QHSE Advisor
Reference No: 3832561202

Johannesburg, South Africa
The main purpose of this position is to implement, maintain and continuously improve the QHSE management systems at allocated client facilities.   DUTIES: Coordinate and monitor QHSE implementation, legal compliance, OHS Act No. 85 of 1993 and related issues. Carry out the day-to-day operations of facilities QHSE functions, in support of the service providers and contribute to the application of effective business QHSE management through the provision of technical support. Conduct prospective supplier vetting in line with company and client QHSE requirements. Carry out supplier QHSE performance audits at planned intervals. Be the SPOC for our suppliers and the clients with regards to the portfolio’s QHSE operations Prepare monthly and ad-hoc QHSE technical and performance reports for the Group QHSE Manager and/or the client. REQUIREMENTS: National Diploma is Safety Management or equivalent Minimum 5-years relevant experience: implementation, maintenance and auditing of QHSE management systems within the oil & gas or petrochemical industries Extensive knowledge of the Application of the National Building Regulations, Fire Protection Hazard identification & risk assessments, permit to work, Control of Works and Incident investigation certifications
Annual Salary: R300000 to R400000

Systems Administrator
Reference No: 2943609292

Cape Town, South Africa
DUTIES: Setup of Web Services Monitoring and Maintenance of Linux & Windows Systems Configuration Management System administration of servers and software REQUIREMENTS: You will need comprehensive Linux and scripting skills. You will need some basic SQL experience. AWS (S3 Bucket & ECR)Windows Servers Linux Systems (Ubuntu, Centos and Redhat) Docker SSH Tools (Putty, Mobax) APi Hosting, Deployment and Maintenance Automation (TeamCity, Puppet) Checking service from Linux side, troubleshooting and checking logs Web Services (Caddy, Nginx and IIS) Monitoring – Knowledge of monitoring tools and setting up monitoring scripts (PRTG Networks, Watchdog) Database Management (Kong , MSSQL, PostGreSQL) Setup, Install, Configuration and Backups Error Logging (GreyLog)
Annual Salary: R180000 to R360000

Utilities Controller
Reference No: 3495841512

Johannesburg, South Africa
The main purpose of this position is to perform a management and support function in the Utilities department and for Utilities Managers, ensuring that the operation and processes run smoothly, efficiently and effectively.   DUTIES: To resolve queries relating to utilities with the relevant municipalities To report on energy management and consumption in the portfolio and for the sustainability report. To liaise and negotiate with distributors and regulatory bodies relevant to the portfolio regarding billing issues. To monitor utilities procedures and compliance within the portfolio Utilities budget preparation and support for whole portfolio. Assist Head Office in resolving municipal queries for branches   REQUIREMENTS: Matric Minimum 2 years’ experience in a Utilities environment Aptitude for figures and financial skills Legislation and regulations with regards to municipal/government supply and services requirements.
Annual Salary: 350000

Leasing Manager
Reference No: 168932011

Bedfordview, South Africa
The main purpose of this position is to maintain vacancy schedules, arrange viewings for prospective tenants, demarcate proposed space, provide mandated commercial terms, provide the application form, request FICA documents, provide the Finance Department with the application for vetting/feasibility, draft lease, arrange deposit and take on inspection and attend to any snags if necessary.Renewals of contracts. Liaise with brokers regarding commercial enquiries.Draft Commercial Agreement (Consumer/Non-Consumer/Individual and Addendums). Open tenant files, general files, small black folders and file any documents relating thereto.   DUTIES: Leasing: Daily/Weekly Attend to new enquiries (prospective tenants), request business plan/concept for perusal and presentation in the leasing meeting, obtain mandated rental / lease period / proposed space and communicate to the prospective Tenant. Provide prospective Tenants with the application form and supporting documents and collate same for Legal & Leasing Manager Reference Check (call current Landlords/Suppliers) and validate quality of Prospective Tenant. Research of stores – source branches and offerings, images of store ect. Inform prospective Tenant on whether concept has been approved/declined and/or provide mandated rental and proposed store, request application to be completed including the necessary supporting documents to be attached for vetting purposes. Collate application and documents, provide to Leasing & Legal Manager to carry out ITC checks, who in turn provides it to the GM for final approval / decline. Request updated FICA documents or any other docs required by the GM in respect of the application for approval / decline. Draft Offer to Lease – circulate for approval by Leasing Committee. Email prospective Tenant Offer to Lease for perusal and signature, any amendments on the Offer are presented to the Landlord for consideration and final approval in the leasing meeting. Reduce in writing the counter proposal and comments/counter proposal made by Landlord. (Which is actioned by either Leila, Ellen or myself). Once all parties are in an agreement attend to and draft the Agreement of Lease and circulate for approval by leasing committee prior to dispatch. Draft Agreement of Lease (consumer / non-consumer / individual) whichever is applicable to the applicant. Dispatch Agreement of Lease to the Tenant for perusal and signature and arrange a meeting for signature of same with the Leasing/Legal Manager, attend meeting alternatively, arrange with Centre Management to attend to signature thereof. Monthly Preparation of leasing meetings (compose agenda and collate necessary documents) Minute of Leasing Meeting – Retail / Commercial Request Take-On Inspection form / Take-Back Inspection form from Centre Manager including audit pictures from Centre Managers for Tenant File. Request Centre Manager to provide updated tenant contact details and update contact list. Originally signed Agreement of Lease/ Addendum filed in strong room, lease register updated, copy of Lease/Addendum filed in Tenant file, copy sent to Centre Manager and saved electronically, and diarise renewal date. Complete a Nicor Instruction loading sheet, circulate for sign off by the respective authorised signatories and provide same to the debtors department to sign acknowledge of receipt and file same in the Nicor file, should a cash deposit be provided, follow up with Debtors department to confirm receipt of same, update deposit register accordingly. Diarise lease renewal dates (being six months prior to lease expiry date). Request Tenants bulkhead and exterior Signage and submit to architect for approval/comment. Open and maintain tenant files (retail/commercial/single tenants), ensure all relevant correspondence filed timeously, including legal notices, agreements, fit-out plans, application and approval sheet, signed mandate etc. Assist Legal/Leasing Manager - Filing Schedule meeting with current and prospective tenants Prepare documents for meetings Attend meetings if necessary Attend tenant meetings in the absence of Leasing/Legal Manager Sign Agreement of Lease with tenants and witness same when required. Assist Retail Portfolio Manager – Tenant Filing Collating documents for leasing meetings Ad hoc – admin assistance as and when requested Assist Assistant Asset Manager – Loading of business cards, emailing as a business card and filing same Assist current tenants, attend to queries, complaints and escalate to the relevant department. (Notify Legal/Leasing Manager & Retail Portfolio Manager of all developments) Receive Waivers from current tenant if signed, return to the sender, file copy and save electronically. Liaise with brokers regarding commercial enquiries. Draft Commercial Agreement (Consumer/Non Consumer/Individual and Addendums) Open tenant files, general files, small black folders and file any documents relating applicable thereto. Meetings - Leasing and contractors meetings. Update – lease register. Windeed Reports Yearly Archiving of old files Opening of new files Archiving of old original leases of ex-tenants (more than 7 years)   REQUIREMENTS: Matric 8-10 years retail leasing administrative experience Good drafting skills Good understanding of LSM, Rent: Sales ratios, trading densities Able to analyse tenant T/O and flag potential concerns Property related courses/certification an advantage Good understanding of leases & offers to lease
Annual Salary: Negotiable

Finance Director
Reference No: 2148888566

Johannesburg, South Africa
To ensure that finance is seen as a value adding business partner (Business, Tenants, Property Asset Management and External clients). Develop Finance's influence in the making of business decisions. To oversee and manage all aspects of the Client Portfolio financial function. To develop systems that cater for the reporting needs of property owners. Knowledge required: Detailed knowledge of all financial policies, procedures and processes; Capital expenditure; Contract Management (leases and suppliers); Legal aspects; IS, BS, Budgets, etc.; GAAP; Tax
Annual Salary: Negotiable

FICO Blaze Developer
Reference No: 4216813761

Rivonia, South Africa
2 to 4+ years- experience in .FICO Blaze Development Extensive technical experience and development expertise in FICO Blaze technologies, Possess knowledge of object-oriented design and development and the J2EE frameworks. Demonstrate strong written and oral communication skills. Performing requirements analysis Evaluating business requirements, anticipating requirements, uncovering areas for improvement, and developing and implementing solutions. Good understanding in both SDLC and agile methodologies
Annual Salary: Negotiable

Property Sales - New Developments
Reference No: 2104460935

Johannesburg, South Africa
The candidate needs to have residential property development off plan sales experience, i.e. not your typical real estate agent A valid fidelity certificate is important 1-3 years experience in the property sales industry  
Annual Salary: R120000 to R156000

Property Manager - Retail
Reference No: 195670471

Cape Town, South Africa
The main purpose of this position is to handle the Management of multi tenanted properties, with a drive to maximize financial performance.   DUTIES: Property inspections Maintaining property records on our property management system Sourcing, negotiating and on-going liaison with tenants Liaising with clients and other professionals Control maintenance issues Deal with applications to sub-let and alter premises Setting up and monitoring basic service charges Interpreting leases Dealing with day to day management issues Monthly reporting and annual budgeting   SKILLS A minimum of 2-3 years property related experience Grade 12 with Math’s or Accounting and/or educated in property or management to diploma/degree level Appropriate PC skills, particularly presentation and spreadsheet packages, including the ability to produce reports, analyze and work with figures Strong organizational, communication and administration skills Well presented, confident Willingness to work in a multicultural environment Work well in a team environment Logical/practical/time conscious – able to plan and work to deadlines
Annual Salary: Negotiable

Centre Manager - Retail
Reference No: 3084761413

Cape Town, South Africa
The main purpose of this position is to manage a centre by optimising all trading opportunities, including lease agreements, and ensuring that the portfolio financial performance remains sound.   DUTIES: To manage a centre by optimising all trading opportunities, including lease agreements, and ensuring that the portfolio financial performance remains sound. Optimizing the building's income stream by establishing and maintaining mutually beneficial relationships with tenants, manage and control personnel, service contractors, repairs, revamps, tenant installations, inspections and general building administration. This position will require an all-rounded property professional. Profit responsible.   REQUIREMENTS: 3-5 years’ experience in the property / centre management industry. Minimum qualification Grade 12 or equivalent. Retail experience essential.
Annual Salary: Negotiable

Residential Property Manager
Reference No: 125280169

Johannesburg, South Africa
It is a requirement of this position that the Property Manager should attend to all aspects of administrative, financial and operational activities arising in respect of the properties under management. This includes liaising with tenants, service providers, contractors and property owners, the preparation of lease offers & lease agreements, capturing of property, tenant & lease details on the Company’s property management system (‘MDA’), debtor and creditor accounts administration (including local authority accounts management), utilities management, the updating of data on MDA, property inspections, service provider selection, procurement & contracting and reactive & proactive property maintenance management. Queries and Reconciliations Responding to matters raised by property owners, tenants and service providers within one day of receipt. Responding to all queries in respect of rental and other charsges (utilities, rates, interest, legal fees, recoveries, etc.) and maintenance within one day of receipt. Attending to all reconciliations in respect of rental and other charges within one day of receipt. Processing of all adjustments including ensuring that any credit or refunds due to the owners and/or tenants are processed timeously. Vacancies Vacating tenants on MDA at the end of lease periods if the tenant does not renew its lease. Filing of all correspondence in respect of the above. Updating of vacancy notes on MDA when a tenant is vacated. Receiving calls from ‘to let’ boards from potential tenants. Showing potential tenants space to let and following up with potential tenant leads. Lease administration Preparation of all offers to lease, including forwarding to tenant and ensuring that all signed documentation is returned timeously. Obtaining approval under POPI requirements for and checking of tenant credit ratings with TPN, and obtaining Property Regionals Manager’s approval of tenant’s credit worthiness. Preparation of all lease agreements, addendums, cession documents, etc. Capturing of all lease details in MDA including all tenant details, printing of lease schedule reports and the checking & confirming of it against the lease agreement. Forwarding of lease documentation to tenants and ensuring that all signed documentation is returned timeously. Forwarding of signed lease documentation to the landlord for approval and signature and ensuring that all signed documentation is returned timeously. Updating of leasing notes on MDA when an offer to lease is sent to a tenant or broker. Updating of notes on MDA regarding progress being made in finalising lease documentation. Ensuring that all FICA documentation are obtained, confirmed and filed with the signed lease agreement Maintain tenant files within the requirements of POPI. Operations Attending to all operations and maintenance issues for the property portfolio. Securing, adjudicating and making recommendations in respect of service providers and contractors quotes. Procuring, negotiating and concluding service providers and contractors contracts. Preparing and issuing work orders to service providers and contractors with clear instructions as to what work is to be carried out. Instructing service providers and contractors to proceed with work once the necessary approval has been obtained from the property owner and might be required. Inspecting and accepting the work carried out by service providers and contractors. Helping with the due diligence when purchasing new properties. General Administration Assisting the Property Regional Manager in respect of administration requirements. Arranging meetings between the Property Regional Manager and the tenant where required. Securing debit order authorisation instructions from tenants. Filing of all correspondence in respect of the above. Monitoring and helping to update the website. Taking notes and minutes in meetings. General Ensuring that all recoveries are loaded in respect of items deemed recoverable in terms of the Lease Agreement. Updating market rentals on MDA by the 25th of each month. Contacting tenants for turnover figures. Prepare and manage relevant portfolio parking schedules. Annual Responsibilities Municipal rates recoveries adjustments including ensuring that all increases are captured against tenant accounts before the 15th of August each year Municipal property valuations checking and advice accordingly to property owners. Archiving of tenant files and building office files including management of files in accordance with POPI. Audit lease agreements for to ensure rental and recoveries are correct.   REQUIREMENTS: Property administration qualifications and experience. MDA experience Matric certificate  Tertiary qualification advantageous   
Annual Salary: R180000 to R300000

Chief Operating Officer - Corporate Services
Reference No: 3730696443

Cape Town, South Africa
The main purpose of this position is to ensure that operations are efficient and effective. S/he must also ensure that cost-efficiencies are realised by reducing redundancy and optimising resources. The incumbent will work closely with the CEO to help translate strategy into operational objectives, ensuring fast, cost-effective, accurate, and consistent delivery of quality services and products.   DUTIES: Strategic Management: Work closely with the CEO to develop, implement and review organisational strategies to help organization realize its financial and social objectives Work with senior leadership to develop strategically aligned annual plans, goals, budgets, and projections. Monitor, assess and report independently to the CEO on progress with strategy implementation across the organisation Assess and report on the efficacy of operational key performance indicators against desired outcomes detailed in the Company’s strategic plans Identify and report on opportunities for new business development Recommend, oversee implementation and review strategic plans for Corporate Services (including HR, Legal, Risk, Compliance, IT and Stakeholder Relations) to achieve the organisation’s financial and social objectives Take ultimate responsibility for the strategic decisions in the Corporate Services department Provide strategic and operational input to the Head of Human Resources Manager to ensure implementation of strategies that enhance employee performance and engagement, and which fosters the desired culture change Provide strategic input to the Legal, Risk & Compliance Officer to ensure the implementation of effective risk management and compliance systems Group operational performance: Analyse, recommend and coordinate changes to operating systems, processes and procedures in the business to enhance effectiveness and efficiency through improved service quality, process capability, capacity planning, operations scheduling, material management. Develop and maintain business processes, operational procedures and guidelines that align with the organisation’s strategy, culture and operating philosophy. Monitor and support the implementation of the Company’s operational policies and procedures across the organisation. Benchmark and introduce industry best practices into the organisation. Identify internal best practices within parts of the business and recommend and support the standardisation of these practices throughout the organisation. Drive improved organisational performance through implementing various change initiatives. Work with the senior team to develop an optimum structure to support efficient and effective operational growth. Implement and support company programs to help generate new growth and improved levels of customer service. Operations Management – Corporate Services Lead the Corporate Services department and have oversight of a range of areas of operation including: Legal, Risk and Compliance Records management Human resource management Information Technology Stakeholder relations, Marketing, PR and Advocacy Review, approve and monitor implementation of business plans for Human Resources, Risk & Compliance, IT and Stakeholder Relations ensuring alignment with organisational objectives Adjudicate when the support needs of business areas compete to ensure compatibility and effectiveness in pursuing the organisation’s goals Oversee the development and review of policies in the Corporate Services department ensuring compliance with relevant legislation Ensure the documentation of key Standard Operating Procedures and business processes in the department Monitor the effective operation of all Corporate Services policies, procedures and controls and introduce improvements where necessary Drive departmental impact, growth, and the optimisation of resources to achieve the Company’s goals Ensure that cost-efficiencies are realized by reducing redundancy and optimising resource usage in Corporate Services Liaise with internal and external auditors ensuring that all matters raised by these auditors in queries, management letters and audit reports are addressed Be responsible for maintaining effective governance in the Corporate Services department. Be responsible for maintaining effective risk management in the Corporate Services department. Ensure that all relevant regulatory and policy requirements pertaining to Corporate Services are met. Ensure that complete and accurate records are maintained. Establish and maintain strong relationships with key stakeholders People Management Take responsibility for the human resources under the Corporate Services department’s control Develop a highly skilled Corporate Services with a strong service delivery approach team to support and implement business decisions Role model organisational values, vision and innovation Financial Management Oversee all Corporate Services departments’ annual plans, budgets and forecasts Take responsibility for maintaining effective financial management in the Corporate Services department. Critically analyse Corporate Service departments’ management accounts, develop and implement progressive cost-saving strategies   REQUIREMENTS: Level 6 - Appropriate bachelor’s degree in commerce, communications, marketing, public relations, IT, law or business administration. Augmented by a post-graduate qualification in business/management The following experience and talents are required: A minimum of 5 years’ senior executive level experience. At least 5 years’ experience in a property management environment. Experience introducing operational systems in a large/complex organisation. Senior management experience in a high growth environment. Experience working in a highly regulated industry. Knowledge of change management and experience leading change processes. Experience in direct management and supervision of people. Experience in financial management and risk management. Broad exposure to Human Resource Management. Experience with Board submissions. Track record of excellence as a manager who is able to lead people and achieve results through others. Prior P&L responsibility. Excellent managerial, organizational, leadership and verbal/written communication skills. Analytical and strategic thinker who can plan, organize, execute and report out ideas and results.
Annual Salary: R1200000 to R1600000

Residential Property Administrator
Reference No: 1042862789

Johannesburg, South Africa
It is a requirement of this position that the Property Administrator takes full responsibility for all administrative matters relating to the Residential- and/or Commercial Property Portfolio. This includes liaising with tenants, service providers, contractors and property owners, the preparation of lease applications & lease agreements, capturing of property, tenant & lease details on the Company’s property management system (‘MDA’), debtor and creditor accounts administration (including local authority accounts management), utilities management, the updating of data on MDA, property inspections, service provider selection, procurement & contracting and reactive & proactive property maintenance management. The role also includes taking care of all the general office administration and day-to-day operations.
Annual Salary: R180000 to R200000

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