General Manager (Shopping Centre)
Reference No: 2118574357

Johannesburg, South Africa
Responsible for the management of the Centre. Ensure investment growth and maximum income of Centre through effective Centre management and asset control. Develops related budgets, oversees leasing contracts, procures services, handles third party service contracts, and directs maintenance procedures. Ensures that all buildings, grounds, and equipment are well maintained and in optimal working condition. Develops and implements departmental policies and procedures and ensures that all operations are in accordance with established health and safety regulations. Ensures that services purchased are of acceptable quality at the least possible cost. Keeps Senior Management well informed of area activities and significant problems. Trains, directs, and appraises assigned personnel. Centre Management: Keeps abreast of market activities in respect of tenant movement, new developments, major vacancies and other landlord’s strategies Attends meetings/functions related to successful operation of Centre i.e. SAPOA, CJP etc. Assists with a five-year maintenance plan including allowances for provisions or depreciation where applicable (annually) for submission to the Assistant General Manager / Director Investigates/initiates proposals for refurbishments Maintains a hands-on control of projects in hand Reviews the building status/grade ongoing and advise the Senior Management regarding maintaining the standards within those grades Client Reporting: Provides accurate information to client according to agreed format timeously Analyses of monthly income /expenses and variance reporting Monitors turnover rentals Monitors of all municipal recoveries (and general recoveries) on a monthly basis Planning and Budgeting: Prepares and completes budgets as required each year Completes of forecasts timeously as required Reviews market rentals quarterly and ensure best possible rate achieved and maintained as per agreed mandates Assists in formulation of business plans for the unit 5 Year budget – preparation and control or as required by the client Quarterly review and monitoring results or as required by the client Debtors and Creditors Management Undertakes monthly interaction meetings with Debtors, Debtors Manager and Leasing to ensure appropriate action taken and recommend legal action Credit Control. Responsible for Management: Arrears Legal action / liaising with attorneys/management as required Motivate Write-offs to senior management/client Financial Management: Monthly financial statements Monthly management reports Accurate budgeting and reporting Operating Costs: Calculates operating costs for charge-out to tenants Ensures recoveries as appropriate Tenant mix i.e. what business should be established/recommended Networking with tenants, public, external organizations Issues tender documents Asset Management: Controls/schedules/implements regular preventative maintenance program in line with budget constraints Motivation of refurbishments, major repairs as appropriate Attends site meetings with contractors in respect of maintenance/expansion of projects Monitors progress Inspection/enforcement of tenant responsibilities during and on termination of lease terms Liaises with appropriate Government, Provincial and/or local authorities Responsible for Compliance of OSH Act Maintenance General Maintenance of Buildings and premises All electrical, electronic, mechanical and air conditioning equipment Complies with the O H S act and all other statutory requirements Occupational Health and Safety The development of security action plans, systems and directives The management of security guards on shift The establishment and maintenance of an emergency preparedness programme The training of Maintenance and Security personnel in Occupation and Health Safety Report security incidents to our management   REQUIREMENTS: Matric Additional related maintenance and centre management training preferred Minimum 5 years experience in a Centre Management/ General management role.  
Annual Salary: R480000 to R540000

Property Manager
Reference No: 2992099540

Cape Town, South Africa
The main purpose of this position is to oversee the management of the building complex, including management of relationships with tenants, rental collection, leasing of units, and management of service providers and maintenance of the building.   DUTIES: Marketing: Engage in marketing activities by participating in formal and informal networking activities Ensure that signage on site is visible Furnish prospective tenants with product service offerings and required documentation criteria (product and services brochures/pamphlets) Maintain an up to date waiting list of approved tenants Pre “Take On” Assessment: Assist new applicants in completing all forms and documentation Receive, sort and review application forms from prospective tenants Assess whether pre-qualification criteria are met and source additional information if required Complete credit checks and rate applications that have been through credit vetting process Conduct first and second interviews to assess suitability and financial standing of applicants Complete affordability assessment with tenants Verify that all details and documents required have been included Call qualifying tenants and advise that their application has been approved Call non- qualifying tenants and advise that their application has not been approved “Take On”, handover and Record Keeping: Generate and process qualifying tenants’ lease agreements and ensure that leases are signed Complete all documents in leasing pack Explain the conditions of the lease to new tenants Conduct tenant training Brief new tenant on council requirements and on deposit requirements Enter new applicants and occupants details on the Novtel system (create new tenant) Input leasing data onto the Novtel system Create contract Raise deposit Open a file for each new tenant recording name, unit number and date and keep information updated Generate information update letters and ensure distribution to tenants Scan and upload all documentation to Shared drive and Novtel Relations Oversee the handover process to new tenants, ensuring that all relevant documentation is complete, and forms are signed Inspect units prior to the tenant taking occupation Accounts: Rental Statements Open accounts for new tenants on Novtel system and capture deposit payment (receipt and allocate) Ensure new tenants are on Debit Order Ensure monthly debit orders are uploaded Issue a receipt for the deposit and the first months rental invoice Balance invoice batches Perform monthly invoicing - “recurring billing” process on Novtel Generate and print monthly statements for each Company unit by the 15th of each month Generate final notices on Novtel by the 4th of every month Rental Payments Send debit orders on the 15,25,30/31 of each month and receipt payments Advise tenants to pay in cash, after 3 rejections or obtain new debit order details Download bank statements from FNB daily Identify where payments are to be allocated and query “unknown” deposits Receipt and capture all payments received Generate “unidentified deposit notices” for posting on site office door Remove rejections from the list of amounts paid Generate daily ageing report by 10am everyday Prepare and submit daily and monthly age summaries to manager, head office and attorneys where required Process the necessary refund of deposits Cashbook Print cashbook and update printouts Complete journal entries Reconcile bank statements with payments received Municipal Accounts Obtain a printout of utility accounts Scrutinise the list and delete closed accounts Reconcile utility accounts to data on the Novtel and Excel systems Arrange for utilities bill to be paid by the Finance Department at head office Monitor any historical accounts directly between tenant and municipality every 3 months, flag arrears accounts for action Highlight unreconciled accounts and high amounts, to manager Capture overdue accounts and forward to municipality for blocking Closing off and transferring ex tenants water accounts with the municipality where applicable All new tenants’ water accounts to be opened in the Company’s name File forms on tenant files and Relations Health and Safety Perform internal health & safety inspection regularly Coordinate external health and safety inspection Issue work to contractors to resolve health and safety issues identified Follow regulations set by government from time to time as they relate to health issues Debt Collection: Manage the rental collection process through: Distributing rental statements Reviewing the arrears report Following up on tenants that are in arrears Distributing arrears letters and final notices Implementing credit control procedures through: Calling of tenants who have not paid by the 6th of each month Visiting tenants who are more than 1 month in arrears Reporting on age analysis to the Manager Inspecting all arrear rental units weekly to ensure tenants have not absconded Identify tenants in arrears for handover to attorney for legal collection and eviction process Liaise with attorney and track progress while continuing collection initiatives Tenant Relationships: Establish tenant focus group Communicate with and support tenant focus groups Deal with complaints between parties and facilitate an amicable resolution Monitor and report any illegal businesses operating on the premises Network and establish contacts with social workers and welfare agencies, for use by tenants Manage tenant relationships Management of Service Providers: Monitor the condition of the building through regular inspections and report areas requiring attention Ensure that tenants are briefed on their maintenance responsibilities Ensure that the maintenance services providers are on Company supplier database, as per process and procedure Liaise with the maintenance service providers as required to attend to common area maintenance and unit repairs Ensure the completion of repair work against the required standards and within the required timeframe Liaise with garden service provider on garden maintenance issues and ensure resolution of issues Monitor refuse collection services and address matters of concern Monitor security contractors and report incidents Hold monthly meetings and feedback sessions with all Service Providers Report security and maintenance incidents to manager Carry out maintenance inspections of units and submit report on feedback Input and track maintenance issues on the Novtel system Generate Work Orders and issue to contractors Close off Work Orders after work complete to the Company standards and satisfaction Sign off Work Orders and submit for payment processing Welfare Advice and Support: Network and establish contacts with social workers and welfare agencies Reporting: Produce reports covering vacancies, proposed evictions, absconders, waiting lists, maintenance, cleaning and security issues   REQUIREMENTS: Grade 12 education Relevant qualification in built environment, i.e. building/property management 2 years building management, property management and tenant liaison experience 3 years administration experience Basic accounting knowledge and experience Computer literacy is essential.
Annual Salary: R180000 to R240000

Legal Compliance Manager
Reference No: 4228631461

Melrose, South Africa
The main purpose of this posiion is to provide and assist with legal advice on contracts, property and leasing matters. Provide or assist with legal advice on contract, property and lease matters Review offers to lease for approval by landlord Ensure procedural adherence to leasing process Develop and customise heads of agreement, lease agreement and other standard documents required by leasing team for every development Manage standard lease drafting and sign off processes Negotiate terms of anchor and national lease agreements Check lease agreements against negotiated terms, amend where necessary and sign off of lease agreements Negotiate with parties (internal and external) where there are queries on lease agreements or other transaction documents (e.g. suretyship, store specifications, tenant criteria document, etc.) where items on lease agreements do not comply with standard documentation, negotiated or approved transactions Where mandated to do so, sign lease agreements on behalf of landlord Assist with management of litigation and breach processes Draft leasing mandate agreements for signature by the landlord and the Company Check RA commission and broker commission calculations Assist with general office administration Oversee personnel administration of leasing support services team Other duties as required by the Employer from time to time
Annual Salary: R300000 to R360000

Utilities Analyst
Reference No: 3217677498

Cape Town, South Africa
To provide specialist support to ensure that utility recovery ratios are accurate and optimised and to take responsibility for billing, query, financial, operational and supplier management in relation to all utilities.   Duties: To review recovery ratios ensuring that ratios are maintained and optimised where possible Monthly utility management performance reporting for each property flagging potential issues with service providers and internal stakeholders To ensure the optimal and accurate recovery tariff allocation in line with the Company's agreed billing methodologies. To review the accurate allocation of supply, metering and expenses to consumers and ensure all consumption is accounted for and recovered Identify and investigate potential anomalies from utilities data, and escalate resolutions to minimize negative impact on tenants and the business Monitor unusual consumption and investigate/mitigate in collaboration with service providers Validate Council bills to ensure properties are correctly metered and correct tariffs applied To ensure all tenant, billing, municipality, and technical queries are addressed timeously. To provide specialist and/or technical support related to utility management to property management teams where needed Build, maintain and manage strong working relationships with all utilities service providers: Property (tenant movements, tenant enquiries, statement errors) Finance (billing adjustments, non-payment alleviations, manual billings, recoveries) Utilities (meter installations, replacements, inspections, readings) Maintenance (wrong readings, locating meters) – must keep a log of all faulty meters and location of all meters at each property Council (discovering incorrect statements and initiating dispute processes to correct and obtain credits). To identify improvement opportunities. To keep a record of metrics for all properties in the group. Utilities budget preparation and support for whole portfolio To monitor utilities procedures and compliance within the portfolio Keep up to date with municipal Bylaws with respect to Utilities billing and/or Tariff structures and highlight any changes or concerns to management Requirements: Qualifications min. should be BCom Degree or Financial Diploma – Completed 3-5 Years Relevant Working Experience in Engineering Services, Utilities Management and/or Billing Must have data analysis understanding and must be able to present findings to management Knowledge of Electricity, water, and waste management principles Metering and verification principles Understanding of Utility management (especially within the context of recovery of utilities within multi-tenanted properties) Understanding of municipal Bylaws with respect to Utilities billing and/or Tariff structures Electrical distribution systems and energy fundamentals will be an advantage Effective verbal, written and listening communications skills Time management skills Proficient in Word and Excel.
Annual Salary: R240000 to R300000

Financial Manager - Angola (Salary in US$)
Reference No: 3067931052

Luanda, Angola
Property and/or Construction Industry experience essential. CA (SA) essential This is an exciting and varied role for an experienced Finance professional to join the senior management team and take responsibility for financial matters for a leading real estate development and management company focused on the Angolan Property market. Portuguese speaking preferred but not essential Duties: Responsibility for the day-to-day financial management of the company Report to the Director of the Company responsible for Financial Controls Report, monitor and evaluate the business KPIs each week Reconcile the bank accounts weekly and produce cash flows for the business and report on variances to budget each week Work closely with the Property Management Department to ensure timely collection of income from Debtors Control trade creditors and liaise with key sub-contractors and suppliers Negotiate and liaise with bank and other service providers Process the payroll each month Prepare timely and accurate monthly management and financial accounts to include detailed analysis of sales, rents, variable costs, overheads and work in progress Produce full due diligence packs for institutional financing applications, including Financial Chronograms, cash flow building. Produce payment schedules based on current leases. Monitor and track expiration of leases, using property accounting software (Primavera, MDA, SAP) Implement, manage and monitor a robust arrears collection process in order to reduce arrears to within benchmark company standards. Assist Director of company with new development financial feasibility studies. Monitor and review costs and profitability for individual development projects Produce Budgets and Cash Flow forecasts Support the formulation of strategic and business plans Liaise with the Local Revenue Authority and ensure compliance on all Vat, Tax, Import/Export financial matters Liaise with the external auditors to facilitate the annual audit and file all statutory returns Maintain and develop robust financial controls and processes within the business A range of ad hoc projects as required Formal dealings with Aipex, CMC, will be an advantage Requirements The ideal candidate will be a graduate with a formal accountancy qualification from a recognized accountancy body with a minimum of 8 years post qualification experience in a similar all round financial management position within a medium/large sized business Demonstrable business knowledge and commercial experience ideally with a real estate or project/construction cost background, but not essential A structured and methodical approach to tasks and the ability to identify risks and recommend actions to mitigate these. A proven track record of building and developing effective working relationships both in and outside the business Strong IT skills - Excel, Office and Accounting software (Primavera, MDA, SAP)
Annual Salary: R84000 to R96000

Financial Accountant (Property)
Reference No: 1588984284

Cape Town, South Africa
To manage the output of the financial accounting function by maintaining the internal control environment and ensuring compliance with statutory and International Financial Reporting Standards’ requirements.   DUTIES: Finance Shard Services Operations: Manage the outputs of the accounts payable, receivable and utilities management functions Monthly balance sheet recon reviews Maintain internal controls related to these functions Attend to monthly general ledger close as per financial timetable Monthly update of fixed assets registers for additions and disposals On an annual basis complete a fixed asset verification and valuation process of all fixed assets Proactively monitor cash flow and prepare reliable forecasts Attend to administration of electronic procurement, budgeting and ERP systems (including ancillary electronic systems) Design and prepare KPI reports to measure system efficiency and output Maintain and continuously improve business processes related to systems Audit Assistance: Assist in year-end closure and audit file preparation Assist in the coordination and supervision of internal and external audit reviews Assist in the group annual Financial Statement preparation in terms of IFRS Reporting: Manage and improve speed of monthly and quarterly close by automating business processes Manage and document finance processes Prepare weekly and monthly reports as relates to the financial accounting division Statutory/Taxation: Ensure that general ledger transactions are recorded in ERP system in line with SA Income Tax Act and VAT Act requirements Assist with annual tax computation and related supporting schedules Preparation and submission of monthly VAT recon and return Supervise and Develop People: Conduct team meetings Schedule and coordinate the day-to-day activities of team members Co-ordinate the team to deliver on projects as informed by manager Monitor and actively manage team cohesion and individual motivation Orientate, train, mentor, coach and develop team members to be competent on all aspects of their work Guide team members on escalated queries REQUIREMENTS: Level 6 - Bachelor's degree (B.Com) from three-year College or University At least 3 years post articles experience Knowledge and understanding of the South African Income Tax Act and International Financial Reporting Standards.
Annual Salary: R400000 to R480000

Facilities Manager - Student Accommodation
Reference No: 2614646566

Pretoria, South Africa
The Residential Property Company needs a hard working young and energetic Facilities Manager that would be hands-on in most matters on a daily basis but also have the ability to set strategy/see the bigger picture. The successful candidate will report to senior management and Exco in terms the employer’s residential and student portfolio in Pretoria with a variety of buildings from older buildings to newly constructed buildings. The ideal candidate would preferably have good people, communication and management skills whilst being very hands-on in a reasonable flat and basic company structure with a general hands-on approach. Skills required: Experience in and exposure to the residential and student property environment is a requirement. Good understanding of operating cost for residential properties both new and existing for residential or student accommodation buildings. Budgeting of maintenance expenses and capex provisions in terms of a maintenance plan provided to company director for approval and incorporation into financial projections and management of maintenance implementation on-site within the budget provided. Ability to set budgets, control capex goals, performance against budget tracking Draw up maintenance plans for about 7 buildings in the portfolio within a growing portfolio. Implementation of emergency, reactive and preventative maintenance plans. Weekly and daily inspection and supervision on site is required to attend to all maintenance matters where needed. Ability to benchmark operating cost and expenses to other buildings in the portfolio and to the market and then be able to analyse specific potential saving or value engineering opportunities for recommendation and plan of implementation with costs to responsible Director or Exco. Good knowledge and understanding of compliancy issues such as laws, by-laws, health & safety regulations and industry best practices specific to residential buildings. Optimising equipment performance and useful life. Managing staff to attend to maintenance and be very hands on to ensure timeous and successful delivery of tasks. Managing contractors on site for maintenance and refurbishments of the residential buildings internally. Need to have technical skills and ability to advise staff on matters relating to plant and equipment maintenance and repairs. Take responsibility for procurement inclusive of tender/quote issue, adjudication and making recommendation to senior management. Ability to setup and scrutinise service level agreements, procure service providers and enforce KPI’s on service providers and staff. Minimum monthly or more regular inspections and good understanding of heat-pump systems, solar panel systems, electrical infrastructure, water infrastructure, fire equipment and lifts. Ability and experience in repairing of electricity, plumbing, tiling and other matters will be an advantage. The ability to work after hours and on weekends is a requirement This position will entail after hour involvement with maintenance matters as and when they occur, to be on standby in case of emergencies and to attend to tenant matters/emergencies that may arise when tenants return from work. Other matters that may arise after hours are power outages, water supply issues, building equipment malfunction needing urgent attention. Currently attended to by Director needing to delegate this function and after-hour support to the successful candidate. MDA proficiency will be an advantage but not necessarily a requirement. Good communication skills and will collaborate daily with building tenants, staff and senior management. Should be a problem solver and self-starter to work on his/her own and take full responsibility for the implementation of maintenance plan without daily supervision. The successful candidate will be based in the company’s offices in Pretoria to be on site and hands-on in daily tasks.
Annual Salary: Negotiable

Development Coordinator
Reference No: 1156509004

Cape Town, South Africa
To assist the Development Managers as required in executing their function including following up on information required from consultants, officials, etc. The incumbent will also manage development documentation, filing systems, and carry out diary and personal management duties. REQUIREMENTS: Administrative Assist Development Managers as required in executing their function Follow up information required from consultants, officials, etc. Manage development documentation, filing systems, etc. Receive, check, prepare invoices and obtain signatures for monthly payments received from Quantity Surveyors for developments in conjunction with the Trading and Development Financial Manager. Manage vendors/suppliers to ensure all documentation is in hand for vendor registration, etc. Assist with preparation of Deal Notes, i.e. collate market information, development information, plans, perspectives, nodal research, etc. Communicate with brokers, consultants and clients with regards to standard Company documentation Monitor and follow up on statutory council, internal and development processes. Prepare and update development schedules and presentations for local and national reporting. Check internal applications and processes are always in line with the relevant levels of authority before initiation. Source, collate and manage RFP documentation and processes. Book boardrooms for meetings and ensure presentation or VC facilities are available and in working order. Assist in preparation of monthly report packs for developments. Assist with monthly Development Management Fee invoices. Liaison Engage with sectors when they require information from developments. Developments Attend ad hoc tenant and administrative meetings with clients, consultants, etc. Arrange site visits for clients, brokers and Company leasing Make sure that all Health and Safety rules are communicated and adhered to. Arrange meetings with relevant parties when required i.e. with council, neighbors, brokers, agents, interested and affected parties, etc. Statutory & Legal Manage municipal applications by sourcing required signatures. Manage municipal applications by tracking progress. Assist with statutory development requirements i.e. insurance policies, Procsa Agreements, consultants’ PI insurance policies, etc. Obtain legal documentation such as title deeds, zoning certificates, etc. Marketing Assist with preparing development proposals. Arrange presentation packs for clients e.g. renders, perspectives, plans, layouts, videos Arrange photographer and videographer for relevant material needed for marketing purposes. Coordinate and assist marketing department with the arrangement of development functions, marketing material, media releases, sponsors, etc. Handle enquiries from magazines wanting to place articles and assist with relevant information in conjunction with Marketing. Engage with statutory bodies such as GBCSA, SAPOA etc. for their awards submissions, media releases, functions or websites. Assist with information required for websites, brochures, reporting, including liaison with other internal departments Coordinate signage and brochures for development sites. Research Engage with various sectors to obtain information pertaining to buildings within portfolio. Do Windeed and CMA searches as well as relevant rights searches on properties. Engage with the Development Property Consultant and co-ordinate important leasing information. Travel to council to draw plans, documents, etc. required for research and comparison. Co-ordinate market research for nodes regarding new developments, etc. i.e. sizes, vacancies, rental rates, etc., in conjunction with Development Property Consultant. Assist with administrative documentation for due diligence reports. REQUIREMENTS: Over 5 years’ experience in a property development and co-ordination role. Property related diploma, degree or post-graduate related qualification will be an added advantage
Annual Salary: R300000 to R400000

Property Valuer
Reference No: 2533702716

Johannesburg, South Africa
To perform valuations on properties in the Commercial, Industrial and Retail portfolios. DUTIES: Assist in all aspects of the functioning of the valuator's department. Prepare documentation and computer files for the 3rd Party external/valuers. To perform valuation and assist Asset Managers with adhoc valuations. To provide support and assistance to external valuers. To review external valuations. Liaise and obtain valuation approval. Assist with ad-hoc queries from auditors and other stakeholders. Analysis of market trends, including demand, vacancies, expenditure etc. Analysis of comparable sales, with a view to determining capitalization rates, market-related values etc. Examination of title deeds, with particular attention paid to any servitudes and their effect on the value, restrictive conditions of ownership, etc. Critical assessment of cap rates, rental levels and cost estimates pertaining to properties. Prepare reports in respect of property valuations. Undertake research. REQUIREMENTS: Degree/Diploma in Real Estate/Property Valuation. RICS qualification is advantageous. Be registered with the SA Council for the Property Valuers Profession as a Candidate Valuer. At least 10 years of work experience with 5 years being in property valuation with strong knowledge and understanding of: Properties and property management; Property valuation theory; Theory of discounted cash flow analysis
Annual Salary: R600000 to R850000

Junior Marketing Coordinator (Property Industry)
Reference No: 1408218609

Pretoria, South Africa
The main purpose of this position is to work together with the Marketing Assistant in the Development Team and supporting the Director DUTIES: Organizing and attending to: Digital Media Campaigning, Campaign Setup, Search Engine Optimisation and Marketing Strategies, Analytics, Social Media, Campaign Setup and Budget, Paid Media Setup and Budget, Website Design, Website Optimisation and Implementation of Marketing Strategies Plan advertising and promotional campaigns for products and services on a variety of social media (social, print etc.) Hard media, billboards (where necessary), pole adverts, banners, flyers, t-shirts, etc. Marketing activities or events or campaigns to raise brand awareness Liaise with stakeholders and vendors to promote success of activities and enhance the company’s presence See all ventures through to completion and evaluate their success using various metrics Prepare content for the publication of marketing material and oversee distribution thereof Conduct Market Research in order to identify opportunities for promotion and growth of the company Preparing budgets and monitoring expenses Supporting the Director in overseeing the Department’s Operations REQUIREMENTS: Proven experience as Marketing Officer or a similar role Solid knowledge of marketing techniques and principles Good understanding of market research techniques, statistical and data analysis methods Excellent knowledge of Microsoft Office and Marketing Software Thorough understanding of Social Media and Web Analytics Excellent organizational and multi-tasking skills Outstanding communication and interpersonal skills Creativity and commercial awareness A team player with a customer-orientated approach
Annual Salary: R264000 to R300000

JUNIOR Property Development Manager (Retail)
Reference No: 957076271

Cape Town, South Africa
The main purpose of this position is to project manage and oversee the design, execution and construction of allocated new developments and refurbishments in close coordination and in collaboration with various stakeholders. To implement and manage a maintenance schedule across all stores to ensure efficiency. DUTIES: Explore new geographic expansion opportunities through visiting sites, managing relationships with key partners, undertaking financial analysis, and conducting detailed research. Assist the Director in preparing budgets for repairs maintenance and development projects Oversee and serve as main point of contact for contractor teams during each project Manage the finances of ongoing projects, including payments, reconciliations, cashflow, budget, etc. for maintenance, repairs, developments and refurbishments. Produce internal reports - recurring and adhoc - as required by management Implementation of Maintenance plans across all stores Oversee completion of maintenance procedure instruction, systems demonstration and proper delivery of Operating Manuals. Manage and oversee due-diligence process for all Property deals, i.e., coordinating all legal and land deal documentation as needed per negotiation. Ensure that service level agreements are in place for all suppliers, contractors and sub-contractors Manage development budgets in conjunction with internal stakeholders Monitor expenses against the budget Manage the development communication strategy Managing / following up on Town Planning process Facilitate / manage engagement of Consultants along with development of design briefings and project proposals. Manage Project Governance and Risk plans. Manage external planning and authority approval processes. Manage Construction by preparing and presenting Reports on Project Progress. Facilitate Project Handover and distribute compliance certificates to ensure legal operation of the development. REQUIREMENTS: Tertiary qualification in Property Development/Quantity Surveyor/Engineering or Construction. Minimum 5 years' experience in Project Management in the Property and Construction Development sector. A reputable project management certification. Accreditation with South African Council for Project and Construction Management Professional (Desirable). Significant experience managing end-to-end projects within the property development/construction space. Build strong relationships and communicate effectively to diverse groups of people. Experience working in property/construction for restaurants (desirable)
Annual Salary: Negotiable

Property Manager - Retail
Reference No: 195670471

Cape Town, South Africa
The main purpose of this position is to handle the Management of multi tenanted properties, with a drive to maximize financial performance.   DUTIES: Property inspections Maintaining property records on our property management system Sourcing, negotiating and on-going liaison with tenants Liaising with clients and other professionals Control maintenance issues Deal with applications to sub-let and alter premises Setting up and monitoring basic service charges Interpreting leases Dealing with day to day management issues Monthly reporting and annual budgeting   SKILLS A minimum of 2-3 years property related experience Grade 12 with Math’s or Accounting and/or educated in property or management to diploma/degree level Appropriate PC skills, particularly presentation and spreadsheet packages, including the ability to produce reports, analyze and work with figures Strong organizational, communication and administration skills Well presented, confident Willingness to work in a multicultural environment Work well in a team environment Logical/practical/time conscious – able to plan and work to deadlines
Annual Salary: Negotiable

Centre Manager - Retail
Reference No: 3084761413

Cape Town, South Africa
The main purpose of this position is to manage a centre by optimising all trading opportunities, including lease agreements, and ensuring that the portfolio financial performance remains sound.   DUTIES: To manage a centre by optimising all trading opportunities, including lease agreements, and ensuring that the portfolio financial performance remains sound. Optimizing the building's income stream by establishing and maintaining mutually beneficial relationships with tenants, manage and control personnel, service contractors, repairs, revamps, tenant installations, inspections and general building administration. This position will require an all-rounded property professional. Profit responsible.   REQUIREMENTS: 3-5 years’ experience in the property / centre management industry. Minimum qualification Grade 12 or equivalent. Retail experience essential.
Annual Salary: Negotiable

Residential Property Manager
Reference No: 125280169

Johannesburg, South Africa
It is a requirement of this position that the Property Manager should attend to all aspects of administrative, financial and operational activities arising in respect of the properties under management. This includes liaising with tenants, service providers, contractors and property owners, the preparation of lease offers & lease agreements, capturing of property, tenant & lease details on the Company’s property management system (‘MDA’), debtor and creditor accounts administration (including local authority accounts management), utilities management, the updating of data on MDA, property inspections, service provider selection, procurement & contracting and reactive & proactive property maintenance management. Queries and Reconciliations Responding to matters raised by property owners, tenants and service providers within one day of receipt. Responding to all queries in respect of rental and other charsges (utilities, rates, interest, legal fees, recoveries, etc.) and maintenance within one day of receipt. Attending to all reconciliations in respect of rental and other charges within one day of receipt. Processing of all adjustments including ensuring that any credit or refunds due to the owners and/or tenants are processed timeously. Vacancies Vacating tenants on MDA at the end of lease periods if the tenant does not renew its lease. Filing of all correspondence in respect of the above. Updating of vacancy notes on MDA when a tenant is vacated. Receiving calls from ‘to let’ boards from potential tenants. Showing potential tenants space to let and following up with potential tenant leads. Lease administration Preparation of all offers to lease, including forwarding to tenant and ensuring that all signed documentation is returned timeously. Obtaining approval under POPI requirements for and checking of tenant credit ratings with TPN, and obtaining Property Regionals Manager’s approval of tenant’s credit worthiness. Preparation of all lease agreements, addendums, cession documents, etc. Capturing of all lease details in MDA including all tenant details, printing of lease schedule reports and the checking & confirming of it against the lease agreement. Forwarding of lease documentation to tenants and ensuring that all signed documentation is returned timeously. Forwarding of signed lease documentation to the landlord for approval and signature and ensuring that all signed documentation is returned timeously. Updating of leasing notes on MDA when an offer to lease is sent to a tenant or broker. Updating of notes on MDA regarding progress being made in finalising lease documentation. Ensuring that all FICA documentation are obtained, confirmed and filed with the signed lease agreement Maintain tenant files within the requirements of POPI. Operations Attending to all operations and maintenance issues for the property portfolio. Securing, adjudicating and making recommendations in respect of service providers and contractors quotes. Procuring, negotiating and concluding service providers and contractors contracts. Preparing and issuing work orders to service providers and contractors with clear instructions as to what work is to be carried out. Instructing service providers and contractors to proceed with work once the necessary approval has been obtained from the property owner and might be required. Inspecting and accepting the work carried out by service providers and contractors. Helping with the due diligence when purchasing new properties. General Administration Assisting the Property Regional Manager in respect of administration requirements. Arranging meetings between the Property Regional Manager and the tenant where required. Securing debit order authorisation instructions from tenants. Filing of all correspondence in respect of the above. Monitoring and helping to update the website. Taking notes and minutes in meetings. General Ensuring that all recoveries are loaded in respect of items deemed recoverable in terms of the Lease Agreement. Updating market rentals on MDA by the 25th of each month. Contacting tenants for turnover figures. Prepare and manage relevant portfolio parking schedules. Annual Responsibilities Municipal rates recoveries adjustments including ensuring that all increases are captured against tenant accounts before the 15th of August each year Municipal property valuations checking and advice accordingly to property owners. Archiving of tenant files and building office files including management of files in accordance with POPI. Audit lease agreements for to ensure rental and recoveries are correct.   REQUIREMENTS: Property administration qualifications and experience. MDA experience Matric certificate  Tertiary qualification advantageous   
Annual Salary: R180000 to R300000

Residential Property Administrator
Reference No: 1042862789

Johannesburg, South Africa
It is a requirement of this position that the Property Administrator takes full responsibility for all administrative matters relating to the Residential- and/or Commercial Property Portfolio. This includes liaising with tenants, service providers, contractors and property owners, the preparation of lease applications & lease agreements, capturing of property, tenant & lease details on the Company’s property management system (‘MDA’), debtor and creditor accounts administration (including local authority accounts management), utilities management, the updating of data on MDA, property inspections, service provider selection, procurement & contracting and reactive & proactive property maintenance management. The role also includes taking care of all the general office administration and day-to-day operations.
Annual Salary: R180000 to R200000

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